When managing staff leave, you should first consider developing a policy. This policy should then be communicated to the employees. It should tell them what is on offer and what is expected of them. This includes the amount of notice they need to give before taking time off, and the procedure for applying for it, such as first communicating to their immediate supervisors. This information should be contained in the company handbook, or given to employees during induction or company meetings. The policy should give similar regulations for management staff so as to provide uniformity.
There should be records available showing who has taken time off. This will help in calculating those who still have some extra days remaining. It also helps in keeping track of those who are on leave at any particular time. This kind of information also helps a supervisor or manager know how many people are on leave at a particular time from a given department. This information is important in an organization because it helps you keep an ideal number of staff to keep the business running smoothly. However, some situations may be emergencies and hence require the organization to be flexible with its rules.
For cases of maternity leave, it is important to note that, every woman working for your organization is entitled to it. She is also required to take her normal leave days together with her maternity leave. However, the employee is also required to give notice of when she wants to begin her leave so that arrangements for a replacement can be made. Days off for ante-natal care should also be given and payment should not be deducted because of this. The organization is also required to reply to this request within a reasonable period. However, you should also consider giving your employees paternity leave. They are also expected to give notice before hand.
An organization also needs to take into consideration time sensitive periods for the company. For example when the company is completing its financial year and needs most if not all of its employees. In such cases, the Human Resource department should ensure that all staff members have taken their due days before this period. Managing staff leave will require that you encourage your staff to take their required days off. This will help in the productivity of the company because, the staff will be well rested and rejuvenated. It is also a good way of dealing with employees suffering from burn-out.